01 · ORDER MANAGEMENT
Wholesale order management software
Your buyers send orders however they like. A PDF attached to an email, a line sheet with the quantities typed in, an EDI 850 from a chain account, a photo of a handwritten sheet from a rep at market. Somebody on your team turns all of that into one consistent order — by retyping it.
You probably recognise at least three of these
- 01The same purchase order arrives twice, through two channels, and ships twice.
- 02An order is retyped into an accounting system, then again into a pick sheet.
- 03A buyer gets invoiced at list price because their negotiated price lived in someone’s memory.
- 04Nobody can say whether a style is still available without walking to the shelf.
- 05The owner is reconciling orders at 11pm because that is the only quiet hour.
How Chukwu handles it
Every channel lands in one queue
Email PDFs, line sheets, EDI 850 flat files, sales-rep entry on a phone, WhatsApp screenshots, and walk-in showroom orders all arrive in the same structured queue. The format the buyer chose stops being your problem the moment it lands.
Any PO PDF becomes structured line items
Every retailer formats their PDFs differently and none of them will change for you. Chukwu reconstructs the table positionally — each text run captured with its coordinates, then clustered into rows and columns — so it reads layouts it has never seen. You map the columns once, save it as a template, and the next PO from that buyer converts in one click.
Duplicates are caught before they ship
Incoming orders are fingerprinted and checked against recent history, so the same PO arriving through JOOR on Monday and by email on Wednesday is flagged as one order rather than picked and shipped as two.
Account terms apply themselves
Per-account negotiated pricing, payment terms, credit limits and credit holds are attached to the buyer, not to the person typing. The order is priced correctly at intake rather than corrected at invoicing.
MODULES INVOLVED
What does the work
Common questions
What is wholesale order management software?
It is the system that receives buyer purchase orders, turns them into consistent structured orders, applies each account’s pricing and terms, and hands them to whoever picks and ships. In wholesale specifically it also has to handle one product becoming many SKUs — style, then colour, then size — and orders arriving in several incompatible formats at once.
Can it read purchase order PDFs that arrive by email?
Yes. Chukwu Core includes a PDF converter that detects tables on any PDF layout, including scanned documents, and lets you map detected columns to the fields you need. Mappings save as reusable templates, so recurring buyers convert in one click. You can export to Excel or push the line items straight into the order queue.
Does it replace our accounting system?
No. Chukwu sits in front of accounting and feeds it clean orders. It exports to QuickBooks and to legacy ERP import formats, so you can keep the accounting system your bookkeeper already knows.
How long does it take to get running?
The first module is typically live in two to six weeks. Order intake is almost always the first thing deployed, because every other part of the operation is downstream of it.
See what this looks like in your operation.
The free diagnostic maps your current workflow and says which module removes the most pain first. Two to six weeks to the first module.